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Meeting workflow

Meeting audio briefing template

Create a reviewed written brief first, then generate a short listenable audio briefing from meeting recordings, Decisions, Open Questions, and Database Updates.

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Kollab first creates a reviewable written brief with Decisions, Risks, Open Questions, and Source Evidence, then turns the approved Script into a short Audio File.

Use it when people need to catch up by listening, with evidence and review still attached.

How it works

  1. 01

    Collect meeting sources

    Kollab reads recordings, Transcripts, and related database records for the chosen project, account, or week.

  2. 02

    Build the written brief

    The agent creates the reviewable Script source first, with Decisions, changes, Risks, Open Questions, and Source Evidence.

  3. 03

    Generate the audio

    Only the approved written brief becomes a listenable update, with audience-specific emphasis and a Script saved beside the Audio File.

  4. 04

    Keep review state

    The database stores Audio File, Script, Source Links, Reviewer, and Approval Status before the briefing is shared.

Starter prompt

Create an async audio briefing from these meetings.

Inputs:
- Meeting recordings or Transcripts: [links or uploads]
- Date range: [this week / project phase / customer account]
- Audience: [executives / product team / sales team / people who missed the meeting]
- Team database: [workspace database link]
- Target length: [3 minutes / 5 minutes]

Please:
1. Read the meeting Transcripts and database records for the selected date range.
2. Identify what changed, what was decided, what is blocked, and what still needs a person to decide.
3. Create a written briefing page with sections: Executive Summary, Decisions, Action Items, Risks, Open Questions, Next Meeting Prep.
4. Add Source Quotes or Timestamps for important claims.
5. Generate a natural audio briefing that explains the update in plain language for the target audience.
6. Write the Audio File, Script, Source Links, and Review Status back to the database.
7. Do not include sensitive or speculative content in the audio unless it is clearly confirmed in the source material.
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